Terms & Conditions

1. Definitions

1.1 “Gym” means the facility known as [Gym Name], located at [address], Birmingham, UK.
1.2 “Member” means the person who has completed the membership application and been accepted by the Gym.
1.3 “Membership” means the agreement between the Gym and the Member for the provision of access to the Gym’s facilities and services.
1.4 “Facilities” means all equipment, rooms, classes, changing rooms, showers, and other gym premises.
1.5 “Fees” means the membership fees, joining fee (if any), class fees and any other charges payable by the Member.

2. Membership & Access

2.1 The Member shall pay the Fees in advance and in accordance with the payment schedule.
2.2 The Member is granted access to the Facilities during the open hours of the Gym, subject to this agreement.
2.3 The Gym may refuse or restrict access if the Member has not paid the Fees or is in breach of these T&Cs.
2.4 The Gym reserves the right to vary its hours of opening from time to time.
2.5 Membership is personal to the Member and may not be transferred or shared without the Gym’s prior written consent.

3. Fees, Payment & Cancellation

3.1 The Member shall pay the Fees by the method agreed (e.g., direct debit, card payment).
3.2 The Gym may increase the Fees after giving the Member at least [30] days’ written notice. The Member may cancel their Membership within [14] days of that notice if they do not accept the increase.
3.3 If the Member cancels in accordance with clause 3.2, no penalty shall apply beyond paying any outstanding Fees up to the cancellation date.
3.4 In the event of non-payment, the Gym may suspend or terminate the Membership without notice.
3.5 The Member may terminate the Membership by giving [30] days’ written notice (or as otherwise agreed) and paying any outstanding Fees.
3.6 The Gym may terminate the Membership immediately if the Member breaches these T&Cs, misbehaves, or causes damage to the Facilities.

4. Health & Safety, Use of the Facilities

4.1 The Member confirms they are physically fit and able to participate in the exercise regime and use the Facilities. If unsure, they should consult a qualified medical practitioner.
4.2 The Member shall adhere to all health & safety rules, instructions given by staff, signage, and use the Facilities safely.
4.3 The Member shall comply with any age restrictions (e.g., under-18 policy) or instructor requirements for classes.
4.4 The Member shall not misuse the Facilities, equipment or behave in a way that may harm or offend others.
4.5 The Member must report any damage, defect, injury or hazard immediately to the Gym.
4.6 The Gym reserves the right to exclude the Member if they are under the influence of alcohol or drugs, or for any other safety reason.

5. Classes & Booking (if applicable)

5.1 Some classes may require prior booking, and cancellation policies may apply (e.g., cancellation within 24 hours may incur a fee).
5.2 The Member shall arrive promptly for booked classes; late arrival may result in refusal of participation to avoid disruption.
5.3 The Gym may cancel or reschedule classes; in such an event, the Member may be offered an alternative or a refund as per the Gym’s policy.

6. Liability & Insurance

6.1 The Gym has public liability insurance but cannot be held responsible for any injury, loss or damage to the Member’s personal property unless caused by its negligence.
6.2 The Member uses the Facilities entirely at their own risk. The Gym excludes all liability to the maximum extent permitted by law.
6.3 Nothing in these T&Cs shall exclude or limit liability for death or personal injury caused by the Gym’s negligence or other liability which cannot by law be excluded.

7. Member Conduct & Disciplinary Measures

7.1 The Gym expects members to behave in a courteous, considerate manner towards staff and other members.
7.2 The Gym may warn, suspend or terminate the Membership for misconduct, damage to property, theft, harassment or breach of these T&Cs.
7.3 Any suspension or termination under clause 7.2 shall not release the Member from their obligation to pay any outstanding Fees.

8. Data Protection & Privacy

8.1 The Gym collects and processes personal data about the Member (e.g., contact details, health information) to administer the Membership.
8.2 The Gym shall comply with applicable data protection legislation (including the UK GDPR).
8.3 The Member consents to receiving marketing communications from the Gym unless they opt out.

9. Changes to Terms & Conditions

9.1 The Gym may amend these T&Cs from time to time by giving the Member [30] days’ notice in writing or by email/notice board.
9.2 If the Member does not accept the changes, they may cancel the Membership within [14] days of receiving notice without additional penalty (subject to paying any outstanding Fees).
9.3 Continued use of the Facilities after the effective date of the amended T&Cs constitutes acceptance by the Member.

10. General Provisions

10.1 Any waiver by the Gym of its rights shall only be effective if in writing and signed by an authorised person.
10.2 If any provision of these T&Cs is found to be invalid or unenforceable, the remainder shall remain in full force.
10.3 These T&Cs constitute the entire agreement between the Member and the Gym, superseding any prior correspondence or agreements.
10.4 The laws of England & Wales govern this agreement, and the parties submit to the non-exclusive jurisdiction of the English courts.